Project Coordinator – Regional Operations – 6955

Sell & Operate, Full-time, Singapore
What are we trying to do? 
Our Productivity Support team helps to ensure that local offices run smoothly, both individually and as parts of our global network. The Asia-Pacific team covers more than 10 offices in various locations in Singapore, Hong Kong, China, Taiwan, Japan, South-Korea, Indonesia, Australia and Pakistan. We also provide front-office and operational support by completing a wide range of tasks and projects for all areas of the business.

What do we need help with? 
We are looking for a Projects Coordinator who will be responsible for managing various Strategic Projects simultaneously on local, regional and sometimes even global level. You will coordinate the whole workflow from data collection, planning and budgeting to writing the business cases and processing approvals, on to execution and post-implementation follow up. You will act as SPOC, being the communication bridge between functional project managers and our internal team of office managers, admins and other users. You will work closely with other operational teams like Real Estate, People Operations, Facilities Management, IT and with business managers and staff.  

What will you do?

  • Coordinate the roll-out and implementation of new applications and IT systems, and provide training and support to our internal Operations team and/or other users.
  • Standardize and structure existing policies, Office handbooks, BCP plans and other documentation across different departments and locations; and create new policies in respect to local requirements.
  • Manage the ION Leadership Development Program (LDP) -our university hiring program- for Asia Pacific, i.e. run recruitment campaigns and events, assist with induction, coordinate analysts’ rotations and follow up on placements and feedback.
  • Assist Real Estate, POPS and Finance teams in M&A integration and consolidation projects, e.g. Office lease reviews, Office moves, Entity and Payroll consolidation, etc.
  • Organize employee engagement initiatives and events in collaboration with the local office manager. This includes quarterly team events, particular local festivities (e.g. CNY, Melbourne Cup) or other proactive ad hoc initiatives to build and enhance employee community.
  • Communication to staff via email and other platforms.
  • Covid-19 planning: Analysis of local situations and government guidelines, risk assessment, preparation for business reopening and reporting towards management.
  • Create and maintain dashboards and information reports to track project roadmap and resource planning.
  • Overview all Purchase Requests raised by local office managers, process into P2P application and facilitate approval process. Coordinate with Purchasing and Finance teams for vendor onboarding and accounts payable.
  • Ad hoc tasks and projects related to Offices and Facilities management and administration

Required capabilities and skills:

  • Min. 5 years of experience in Project and/or Facilities management, an Operational Support role or related field
  • Proficiency with Office 365 i.e. Word, Excel, PowerPoint, Sharepoint
  • Data driven and analytical mindset. Experience with PowerBI, Tableau or other data analytics platform is a plus
  • Excellent communication and interpersonal skills. Strong written and spoken English skills
  • Strong planning, organizational, and coordination skills required. Ability to prioritize tasks in a dynamic environment
  • Effectively support and efficiently manage the workload, with a great understanding of commitment to tight deadlines

Who you are:

  • You would be a self-motivated individual with a pro-active and hands-on attitude, that can manage an array of tasks while staying focused on priorities.

  • This role is visible across the whole group therefore needs someone who is confident in their communication and enjoys being driven by deadlines. In fact, this role requires strong organizational skills and great attention to detail. You will need to be an adaptive thinker as this is a fast-paced role and requires real self-motivation and drive. You will also need to be someone who excels in a team environment. 
Who we are? 

Automation positively transforms the lives of people and business. Our software helps you improve decision-making, increase efficiency, simplify complex processes and empower your people. We enable financial institutions, central banks and corporations to digitize and automate their most business-critical processes. We are reinventing the way business is done through innovations in automation technology. We encourage creativity by automating repetitive tasks. We think long-term to get it right the first time We are not limited by the status quo: we challenge boundaries, question assumptions and make transformative leaps.

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