The Productivity Support – Regional Operations team is responsible for the office management, front office support and operational support to employees. This role will give great exposure to all areas of the business, and duties; will be engaging and diverse. The role requires the ability to work in a dynamic environment with a flexible approach that allows the company to maintain an image of professionalism and reliability. As well provide support for Senior Management and assistance with various projects as needed.
Independent and competent management of the Secretariat/Office
Manage the office facilities with coordination with building management / facility operations
Reliable completion of internal and external correspondence, if needed
Provide general administrative support as needed (cash book, preparing invoices)
Coordinate with other departments such as People Operations, Accounting, IT and Legal
Provide front office support and operational support to employees and visitors, if needed
Office supplies management and procurement
Assistance with travel and residence, work permit and in general the administrative tasks required
Organize and / or provide assistance to office and employee’s events
Support in the H&S procedures set-up, operations and compliance of the office
Sponsor and support the built of the office culture
Required Skills, Experience and Qualifications:
Experience in a similar role for more than 2 years (ability to provide references upon request)
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Skype, Teams)
Strong written and spoken English skills
Strong communication and interpersonal skills
Positive and supportive attitude. Customer service orientation
Ability to prioritize tasks in a dynamic environment
Strong planning, organizational skills and attention to details required
Quick learner, pro-active, innovative, and extremely well-organized, with prior experience of providing full administrative support
Be self-motivated, good fit in a multinational team, but as well being able to work independently without supervision
Capability to resolve simple technical problems (power, videoconferencing, Wi-Fi connectivity)
Capability to manage a people or teams
We’re a diverse group of visionary innovators who provide trading and workflow automation software, high-value analytics, and strategic consulting to corporations, central banks, financial institutions, and governments. Founded in 1999, we’ve achieved tremendous growth by bringing together some of the best and most successful financial technology companies in the world.
•Over 2,000 of the world’s leading corporations, including 50% of the Fortune 500 and 30% of the world’s central banks, trust ION solutions to manage their cash, in-house banking, commodity supply chain, trading and risk.
•Over 800 of the world’s leading banks and broker-dealers use our electronic trading platforms to operate the world’s financial market infrastructure.
With over 10,000 employees and offices in more than 40 cities around the globe, ION is a rapidly expanding and dynamic group.
At ION, we offer careers that provide many opportunities: To invent. To design. To collaborate. To build. To transform businesses and empower people around the world to do more, faster and better than before. Imagine what you can do and experience. This is where you can do your best work.