Receptionist Administrative Support – 8936

Key Responsibilities

• Creating a welcoming environment for all our guests to the office
• Management of all incoming telephone calls
• File and Contract Management
• Ownership and coordination of meetings and video conferences including scheduling and catering  
• Manage the post and couriers
• Process all deliveries to the office 
• Facilities support coordination; kitchen and office supplies, maintenance, cleaning, repairs  
• Maintain an updated log of office access  
• Provide basic IT support


PA and administrative tasks


• Respond to administrative request for meetings or visiting employees
• Financial administration: some expenses reconciliation
• Travel assistance in line with company policy 
• Document management
• Coffee and lunch requests for some senior members of staff 
• Undertake ad-hoc / additional tasks as dictated by the business 

Required Skills

• Strong understanding and working knowledge of the Microsoft Suite 
• Ability to work with diverse technology 
• Excellent time management and organization skills. 
• Exceptional communication skills
• Desire to deliver the highest quality reception service
• Anticipating problems/requests and having options available to resolve them 
• Capable of assessing problems and reacting calmly to resolve them / escalating appropriately
• Excellent phone manner; polite and professional always. 
• Minimum experience of 12 months working in a customer facing/ receptionist type role is required. Exposure within a corporate environment would be beneficial.