Office Assistant

The Productivity Support – Regional Operations team is responsible for the office management, front office support and operational support to employees. This role will give great exposure to all areas of the business, and duties; will be engaging and diverse.

 

The ideal candidate will provide proactive administrative support and coordination in the areas of office management. The role requires the ability to work in a dynamic environment with a flexible approach that allows the company to maintain an image of professionalism and reliability. As well as provide support for Senior Management and assistance with various projects as needed.

 

Independent and competent management of the Secretariat/Office

Reliable completion of internal and external correspondence

Provide general administrative support as needed (cash book, preparing invoices)

Coordinate with other departments such as People Operations, Accounting, IT and Legal

Provide front office support and operational support to employees and visitors

Assistance with travel and residence, work permit and in general, the administrative tasks required

Organize and/or provide assistance to office and employee’s events

Support in the H&S procedures set-up, operations and compliance of the office

Cooperate with the Facilities Manager in the support of the office facilities and building management/facility operations

Office supplies management and procurement

Education and expertise

Experience in a similar role for more than 2 years (ability to provide references upon request)

Proficiency with Microsoft Office (Word, Excel, PowerPoint, Skype, Teams)

Strong written and spoken English skills

Strong communication and interpersonal skills

Good knowledge of English

Positive and supportive attitude. Customer service orientation

Ability to prioritize tasks in a dynamic environment

Strong organizational skills and attention to detail required

Quick learner, pro-active, innovative, and extremely well-organized, with prior experience of providing full administrative support

Be self-motivated, good fit in a multinational team, but as well being able to work independently without supervision

Capability to resolve simple technical problems (power, videoconferencing, Wi-Fi connectivity)

 

You are a quick learner, pro-active, innovative, and extremely well-organized, with prior experience of providing full administrative support. You are positive, self-motivated, and willing to work in a multinational environment.

People relationships are your forte and you’re committed to supporting employees’ activities. You express yourself with confidence, honesty, and optimism. You have a keen interest in the world of Office Management, People Operations and employees’ welfare, driven by your consistent willingness of delivering great service.

You are also able to work independently without supervision. You believe that communication is an art form, you express yourself with confidence, honesty, and optimism.

- Permanent job

- Refreshments (fruits and vegetables)

- International environment

- Modern office

- Lunch vouchers

- Leisure benefit (voucher tax-free)

- English Course

According to the Italian Law (L.68/99) please note that candidates from the disability list will be given priority.

Please do not apply if you don’t currently have the legal right to work in Italy, or if that right is just about to expire.

Due to the high volume of applications, only those candidates that meet the required criteria for selection will be contacted.

We will only consider direct applications. CVs received via recruitment agencies will not be accepted.